Privacy Policy

Shenandoah Valley Music Camp (“SVMC,” “we,” “us,” or “our”) is committed to protecting the privacy of our participants, families, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information.

1. Information We Collect

We may collect the following types of information:

a. Personal Information

• Participant name, age, and date of birth

• Parent or legal guardian name(s)

• Email address, phone number, and mailing address

• Emergency contact information

• Medical information relevant to participation (such as allergies or special needs)

• Payment and billing information

b. Automatically Collected Information
When visiting our website, we may collect limited technical information such as IP address, browser type, and pages visited, used only to improve website performance and security.

2. How We Use Information

We use collected information to:

• Register and manage participation in programs

• Communicate schedules, updates, and important notices

• Ensure participant health and safety

• Process payments and maintain financial records

• Comply with legal and regulatory requirements

• Improve our programs, services, and website

3. Information About Children

Shenandoah Valley Music Camp primarily serves children and teenagers. Personal information about minors is collected only with the consent of a parent or legal guardian and is used solely for camp-related purposes. We do not knowingly collect personal information from children without parental consent.

4. Sharing of Information

We do not sell, trade, or rent personal information. We may share information only in the following circumstances:

• With instructors and staff who need the information to perform their duties

• With service providers (such as payment processors or registration platforms) who assist in operating our programs

• When required by law or to protect the safety of participants and staff

All third parties are required to protect the confidentiality of the information.

5. Payment Information

Payment information is processed through secure third-party payment providers. Shenandoah Valley Music Camp does not store full credit card numbers or sensitive payment details on its own servers.

6. Photos, Video, and Recordings

With parent or guardian consent, Shenandoah Valley Music Camp may take photographs, video, or audio recordings during programs for educational or promotional purposes. Consent preferences may be updated in writing at any time.

7. Data Security

We take reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, misuse, or disclosure. However, no method of electronic storage or transmission is 100% secure.

8. Data Retention

We retain personal information only as long as necessary to fulfill program requirements, comply with legal obligations, or resolve disputes, after which it is securely deleted or anonymized.

9. Your Rights and Choices

Parents or legal guardians may:

• Request access to their child’s personal information

• Request corrections to inaccurate information

• Withdraw consent where legally permitted

Requests may be submitted using the contact information below.

10. Cookies and Website Tracking

Our website may use basic cookies or similar technologies for functionality and analytics. You may disable cookies in your browser settings, though some website features may not function properly.

11. Third-Party Links

Our website may contain links to third-party websites. Shenandoah Valley Music Camp is not responsible for the privacy practices or content of those sites.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated effective date.

13. Contact Information

If you have questions or concerns about this Privacy Policy or our data practices, please contact:

Shenandoah Valley Music Camp
Email: svmusiccamp@gmail.com